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• Nondiscrimination |
• Closed List Deadlines |
• Missed Interviews |
• Missing Classes |
• Timing of Offers |
• Exploding Offers |
• Communicating Student Status |
• Exceptions to Recruiting Policies |
• When Policies Are Not Honored |

Nondiscrimination

Duke University’s Fuqua School of Business forbids discrimination based on sex, race, color, religion, age, national origin, marital status, sexual orientation, arrest record, or disability. In compliance with the Immigration Reform and Control Act, interviews must be made available to all interested MBA students who are authorized to work full-time in the United States for other than practical training purposes, regardless of their citizenship. If United States citizenship is required by your company, please indicate this requirement in the job description for any position for which you are recruiting.

In support of our nondiscrimination policy, we do not provide the student "face book" to recruiters.

Closed List Deadlines

When a company is late to submit their closed list and the student deadline to accept or decline that invitation is imminent, the company's yield on those student invitations is reduced, simply because of the short turnaround time between receiving the invitation and having to accept or decline it.   

To position both our recruiters and students for success, closed lists are due back to the CMC one week after the company resume due date. The specific deadline for your company’s closed list can be found on Recruit@Duke . If the CMC does not receive the closed list or an update from the recruiting partner by the due date, we offer the following options:

1. The company may reschedule their on-campus interview for the next available date to allow for the extra time needed to decide on closed list candidates; or
2. The company may keep the interview schedule on the original date and the CMC will open the interview schedule up to all bidders*.

If the recruiter does not express a preference, the default option will be to reschedule the on-campus interview date.

*The CMC interviewing system allows for a designated number of interview slots to be available by auction to the lowest winning student bidder.

Missed Interviews

Students and employers are expected to prepare for and keep all interview appointments. A student missing an interview is asked to write a letter of apology to the recruiter. A second no-show may result in the student’s loss of on-campus recruiting privileges.

Missing Classes

Students may not be asked to miss class for an interview.

Timing of Offers

¹ If your company makes an offer to a student who was a previous employee and/or a summer intern, it must remain open until Friday, December 5, 2008 or three weeks from the date of the written offer, whichever is later.

²If you are conducting your summer internship interviews on campus, the earliest time you may make an offer, either verbal or written, to a first-year student is on Friday, January 9, 2009 at 9:00 a.m. January 9 is Commitment Day, the first day an on-campus recruiter may extend an offer and a first-year student may accept an offer.

Exploding Offers

An "exploding offer" is one that requires a decision outside of the timing mentioned above. The Duke MBA prohibits exploding offers, and if we find an exploding offer has been communicated, the matter will be investigated thoroughly and the consequences for violating our recruiting policies will be enforced.

It is not uncommon for companies to offer financial incentives for an early decision, especially for full-time offers, but as long as the timelines listed above are honored, this is not considered an exploding offer.

Communicating Student Status

It is important that both the employer and student keep an open line of communication throughout the interview, offer, and evaluation processes. All companies should establish and maintain, at most, a four-week window of communication with candidates throughout the process. For example, if your interview was held February 13, please send a follow-up communication no later than March 13, even if the message simply states your process is continuing and that candidates will be notified by an approximate date.

All candidates not selected for further consideration also should receive notification of their final status once the selection process has been concluded.

Exceptions to Recruiting Policies

For international recruiters: International companies or divisions of companies that already recruit at Fuqua may find it more practical to interview first- and second-year students during the same visit to Fuqua. As a result, companies or divisions of companies based outside of the United States, Canada, or Mexico may interview and make offers to first- or second-year students outside of our regular recruiting calendar. We encourage you to keep the lines of communication open with candidates and work with them to find a mutually agreeable decision date.

For affinity group conferences: In recent years, affinity group conferences such as the National Black MBA Conference and the National Society of Hispanic MBAs Conference have become increasingly popular for recruiters and students. Because these events occur very early in the on-campus recruiting process for second-year students and well in advance of the recruiting process for first-year students, we strongly suggest that any offers made to Fuqua students as a result of these events remain open until December 31, 2008,  for second-year students and January 31, 2009, for first-year students.

When Policies Are Not Honored

If we discover that the policies listed above are not being honored, the following consequences could apply:

• Two-week delay in registering for the following year's on-campus activities 
• Two-week delay in holding on-campus interviews for the following year (first-year and second-year interviews)