Recruiting Policies

• Nondiscrimination |
• Closed List Deadlines |
• Missed Interviews |
• Missing Classes |
• Severe/Inclement Weather Procedures |
• Timing of Offers |
• Communicate Student Status |
• Rescinding Offers |
• Green Recruiting |
• Exceptions to Recruiting Policies |
• When Policies Are Not Honored |

Nondiscrimination

Duke University’s Fuqua School of Business forbids discrimination based on sex, race, color, religion, age, national origin, marital status, sexual orientation, arrest record, or disability. In compliance with the Immigration Reform and Control Act, interviews must be made available to all interested students who are authorized to work full-time in the United States for other than practical training purposes, regardless of their citizenship. If United States citizenship is required by your company, please indicate this requirement in the job description for any position for which you are recruiting.

In support of our nondiscrimination policy, we do not provide the student "face book" to recruiters.

Closed List Deadlines

Closed lists are due to the Career Management Center (CMC) one week after the company resume due date. The specific deadline for your company’s closed list can be found on Recruit@Duke. If the CMC does not receive the information or an update from the recruiting partner by the closed list due date, the Corporate Account Manager may reschedule the company's on-campus interviews for the next available date to allow for the extra time needed to decide on candidates.

Missed Interviews

Students and employers are expected to prepare for and keep all interview appointments. A student who misses an interview will have their interview privileges suspended until the student has discussed the situation with a CMC representative and has taken appropriate steps to address the situation with the recruiter.

Missing Classes

Students may not be asked to miss class for an interview.

Severe/Inclement Weather Procedures

If Duke University activates the severe weather/emergency conditions policy, classes may be canceled or delayed, and Career Management Center (CMC) personnel may not be required to report to work, all of which will impact the day's interview schedules. Regardless of severe weather or emergency conditions, if recruiters are able to arrive at Duke, the CMC staff will make every effort to host them.

If your recruiters are unable to get to campus for their interviews due to inclement weather, we will work with you to make alternate arrangements including (but not limited to):

• A phone interview in lieu of in-person interviews, at the same scheduled time and date
• A rescheduled interview date

If a student is unable to get to campus due to inclement weather, we will ask the recruiter on-site about alternate arrangements that may be available to the affected student, including those listed above. Our guiding principle is that a scheduled interview should be honored as a commitment by both the employer and the student, even if the original date, and/or format are altered by inclement weather.

If your recruiters are traveling and find they are unable to get to Duke, call the CMC recruiting desk at +1.919.660.8081 as soon as possible. CMC staff will assist you in communicating the recruiter's status to any students on the interview schedule.

Timing of Offers

Extending an Offer
The Fuqua Career Management Center operates under the principles outlined by the National Association of Colleges and Employers (NACE) in its Principles for Professional Practice and expects our recruiting partners to agree to these principles as well. Providing sufficient time without undue pressure from company representatives allows students to evaluate their employment opportunities, therefore making the wisest decisions for all parties. This creates a positive experience for candidates and employers, ultimately reducing renege and attrition rates.

To fully support the candidate decision process, offer timing guidelines are outlined here. Please note it is permissible to offer incentives to students who accept a full-time position in advance of these dates. The fundamental terms of an employment offer—including annual salary, base signing bonus, performance bonus, relocation, and job function—must remain unchanged until the expiration date. Financial incentives encouraging students to commit before the deadline are permitted, as long as incentives are small relative to the overall value of the offer, and still allow the student a minimum of two weeks' decision time.

Daytime MBA Students
In accordance with the Daytime MBA academic calendar and recruiting timeline, the CMC has established the following parameters for offers to our Daytime MBA students:

If your company policies or business practices vary significantly from these timelines, please discuss this matter with your Corporate Account Manager, preferably before offers are extended to Fuqua students.

Executive MBA Students and Alumni
Current Executive MBA students and alumni are not tied to traditional academic calendars and as such, setting specific date parameters is unnecessary. However, providing the candidate with enough time to make a thoughtful decision remains crucial to a positive recruiting experience for all. Therefore, the CMC recommends all full-time offers made to an Executive MBA student or Fuqua alumnus remain open for a minimum of 3 weeks from the date the written offer is extended.

Master of Management Studies (MMS) Students
In accordance with the MMS academic calendar and recruiting timeline, the following parameters govern employment offers made to MMS students:

Communicate Student Status

It is important that both the employer and student communicate openly throughout the interview, offer, and evaluation process. All companies should establish and maintain, at most, a 4-week window of communication with candidates throughout the process. For example, if your interview was held on February 13, please send a follow-up communication no later than March 13, even if the message simply states your process is continuing and that candidates will be notified by an approximate date. All candidates not selected for further consideration should also receive notification of their final status once the selection process has been concluded.

Rescinding Offers

The Fuqua School of Business expects both students and recruiting partners to honor offers and acceptances of employment as serious commitments of intent to work/employ according to the terms of the offer. There are times when an employer may have to revoke an offer based on changing organizational or business needs. If you may need to rescind an offer of employment from a student, please communicate with the student as soon as possible and contact your Corporate Account Manager.

We also recommend employers reference the NACE Case study, "Legal Issues: The Legal and Ethical Concerns of Rescinding Job Offers and Reneging on Job Offers" for guidance on handling such situations.

Green Recruiting

Employers are prohibited from distributing giveaway items to all students attending their corporate presentation, office hours, or career expo exhibit. This policy includes logo merchandise and company products, and applies to any employer conducting school-facilitated recruiting on Fuqua's campus or at a nearby location such as the Washington Duke Inn. As an alternative, a company may bring a few products to display or conduct a raffle-style giveaway for one or two attendees.

In lieu of giveaways, an employer may donate to one of three selected causes supported by the Fuqua student community. We are proud to offer this opportunity to support the CASE Summer Internship Program, Duke MBA Games, and the House that Fuqua Built. Sponsorship levels will be recognized by the CMC at the following levels:

• Silver: Up to $299
• Gold: From $300 - $499
• Platinum: Over $500

To make a donation, either by check or credit card, please send the information below by email to your CMC Corporate Account Manager. We will forward the message to the appropriate Duke MBA contact on your behalf, who will contact you to complete the transaction.

• Your name and your company's name
• Your title, phone number, mailing address, and email address
• Name of the student organization you with to support 
• Indicate the amount of the donation and reason as "In support of green recruiting"

Exceptions to Recruiting Policies

For international recruiters
International companies or divisions of companies may find it more practical to interview first- and second-year students during the same visit to Fuqua. As a result, companies or divisions of companies based outside of the United States, Canada, or Mexico may interview and make offers to first- or second-year students outside of our regular recruiting calendar. We encourage you to keep the lines of communication open with candidates and work with them to find a mutually agreeable decision date.

For affinity group conferences
In recent years, affinity group conferences such as the National Black MBA Conference and the National Society of Hispanic MBAs Conference have become increasingly popular for recruiters and students. Because these events occur very early in the on-campus recruiting process for second-year students, and well in advance of the recruiting process for first-year students, we strongly suggest that any offers made to Fuqua students as a result of these events remain open until December 9, 2011, for second-year students and February 1, 2012, for first-year students.

When Policies Are Not Honored

A violation of this code may involve sanctions imposed by Fuqua. Depending on the circumstances, sanctions may include:

• Delayed access to registration for the following recruiting year's on-campus activities
• Delayed holding of on-campus interviews for the following recruiting year
• Revocation of on-campus recruiting privileges for a specified time
• Information about the nature of the violation posted for our students via an intranet "adverse action" page