Outgoing Exchange Programs (OEP)

• Application Process |
• Waitlist Policies |

Registration Process for Spring 2011 Exchange Programs

Exchange Registration is held one semester at a time for the upcoming semester. This means exchange programs  happening in the summer or fall will register the spring semester before; exchange programs happening in the spring will register in the fall semester.

Specific information for registration is communicated in advance so each person can begin their research to select their top three schools. This information is also posted on FuquaWorld. Information sessions are held the week leading up to the start of the registration process and those times and locations are communicated via email by the International Programs Office.

It is possible for students to complete more than one exchange program during their second year. The maximum number of exchange credits a student can earn towards graduation are 15 credits. A separate exchange application process must be completed each time for an exchange program.

The registration process for exchange is a two-part process:

Part One: Students apply online by submitting up to 3 choices. The online link is provided via email from the International Programs Office.

Once the online application is closed, an excel-based lottery is performed to randomly determine the results. Students are then notified via email by the International Programs Office of the outcome of the lottery process.

Part Two: Once notified, students will have approximately one week to submit the appropriate application materials, including an application fee, copy of their passport, emergency contact information, exchange participation agreement, and the signature page from the exchange policies indicating they have read and understand the exchange policies. The necessary forms and policies will be provided via email and on FuquaWorld.

Please note: Application materials will only be accepted during walk-in hours or by appointment. The International Programs Office holds walk-in hours Monday through Friday, 11:30 a.m. - 1:30 p.m.

Students will be given the opportunity to change their exchange program enrollment based on available unassigned spots and approval from the partner school. Requests to change exchange program enrollment should be made only via email notification to the International Programs Office.

Teams: Two or more students may apply as a team so as to be placed in the same exchange program. Each member of the team should complete all the steps outlined above, and list the other team member(s) on their online application in the designated field(s). Each team member should submit separate application materials, including separate application fees. Teams will only receive one random number in the lottery system.

The application fee is required to secure assigned spots and to maintain waitlist position(s). During the lottery, a waitlist will be created for any program that is over-subscribed. When a spot becomes available, the IPO will inform the first person on the waitlist – with priority reserved for locked-out students. As the number of available spots for any exchange program are negotiated a year in advance, it is the policy of the International Programs Office to not request additional spots.

If a student does not receive their 1^st or 2^nd choice, they will be placed in their 3^rd choice and remain on the waitlist for the other choices. If a student is waitlisted on all choices (locked out), they will have the opportunity to select an alternative program while maintaining their spot on the list(s) for their original choice(s).

If a spot becomes available, the International Programs Office will notify, via email, the student next on the list. The student should then accept the placement via email response by 9 a.m. the next business. If the spot is not accepted by 9 a.m. the next business day, the available spot will be offered to the next student on the waitlist.   

Despite waitlist status, after the withdrawal deadline indicated in the exchange policies, all application fees are non-refundable. Failure to officially withdraw by the indicated deadline, including those students locked-out, does not constitute grounds for a refund of the application fee.

Students who are locked out will have priority on the waitlist(s) and can maintain their spots even if an alternative placement is accepted. Waitlists will be maintained as long as possible contingent on acceptance of late nominations from partner institutions. However, attention to the list will decrease after the withdrawal deadline.

Waitlist Policies for Spring 2011 Exchange Programs

• During the lottery, a waitlist will be created for any exchange program that is over-subscribed.
• If a student withdraws from the exchange program where a waitlist exists, the International Programs Office will inform the first person on the waitlist (as assessed below) that a space has become available. 
• The student is responsible for contacting the International Programs Office via email within 24 hours to indicate whether they will take the open space.
• Students who are locked out entirely (waitlisted on all three choices) will have priority on the waitlist of their first choice.
• If a student does not receive their first or second choice, they will be placed in their third choice but will be placed on the waitlist for the other two choices until the withdrawal deadline.
• Despite waitlist status, after the withdrawal deadline, all application fees are non-refundable. 
• A student's rejection of successful placement but failure to officially withdraw by the deadline does not constitute grounds for a refund of the application fee.