Fuqua Students

We pre-register incoming Duke MBA–Daytime students for core courses.

This site helps you register for electives. Each time you need to register, you’ll receive notification and instructions by e-mail. Once you receive your e-mail, you can use ACES, Duke’s online registration system.

We’ve also collected key policies regarding courses and registration in this section of the site.

Contact the Fuqua Registrars for help.

ACES Web

ACES WEB is Duke University's Online Registration system. In addition to registration, ACES offers the following features and more:

  • students may view their academic history
  • monitor bursar account activity
  • request a transcript
  • make address updates

Access to ACES is gained by the use of your Net ID and password. As a security precaution, students should change their Net ID password periodically. This ID and password are your key to accessing all of the personal information contained on these pages. DO NOT SHARE YOUR PASSWORD WITH ANYONE!

If you need help with registration policies and procedures contact the Fuqua Registrars. If you need technical help or browser information, contact the OIT Help Desk at 684-2200.

ACES Login

ACES FAQ

Auditing Fuqua Courses

Students who would like to audit a Fuqua course should not register for the course on ACES WEB.

A Course Audit Permission Form is submitted to the Fuqua Registrar after being signed by the professor.

Audit requests are processed after the drop/add period has ended. If there is an available space in the course after the drop/add period, you will be registered for the course as an auditor. No grade or credit is earned when auditing a course. Once you audit a course, you may not take it again for credit.

Changing Your Registration

Drop/Add

After registration has begun, you can change your elective course registration as many times as you like in ACES, until the end of the drop/add period. Drop/add typically ends after the first day of class in a given term, e.g., if classes start on Monday, the drop/add period will end on Tuesday. Students will continue to adjust their schedules during the drop/add period and spaces may become available in classes that were previously full. Check space availability using ACES WEB.

Fall 2014
Fall 1 Drop/Add Ends Saturday, September 6, 2014 at 11:59 pm
Fall 2 Drop/Add Ends Tuesday, October 28, 2014 at 11:59 pm

Spring 2015
Spring 1 Drop/Add Ends Saturday, January 17, 2015 at 11:59 pm
Spring 2 Drop/Add Ends Tuesday, March 17, 2015 at 11:59 pm
 


Late Withdrawal

Once the drop/add period has ended for a specific term the “late withdrawal” process goes into effect. A Late Withdrawal is defined as a withdrawal from a class after the Drop/Add deadline has passed (typically two days after the first day of the term). Withdrawals cannot be completed by the student via ACES. The Late Withdrawal Form must be completed and signed by the instructor. The completed form should be submitted to a Fuqua Registrar (S09, East Wing).

Please note the following when considering a late withdrawal:

  • Late Withdrawal from a Fuqua course will appear on the transcript as either a WP (withdrawn passing) or WF (withdrawn failing).
  • Withdrawals don’t affect the student’s GPA.
  • If a student withdraws from a course it may not be taken again for credit or as an auditor.

Student Grade Review Procedures

A student who requests a grade review with a faculty member of the School must pursue the following sequence of steps:

  1. The student should discuss the grade in question with the faculty member involved in order to exhaust all possibilities for a resolution.
  2. If the student is not able to resolve the issue with the faculty member, he/she can submit a written request for review, with any materials considered appropriate to support the request, to the appropriate Associate Academic Dean.
  3. Upon receipt of a written request for grade review and other supporting materials, the Associate Dean will notify the faculty member involved in writing of the request for review and will provide all written information submitted by the student.
  4. As soon as is feasible, the Associate Dean will review the student's written request and consult with the faculty member, and will then contact the student to determine if a resolution is possible.
  5. The Associate Dean will request a brief written statement from the faculty member, along with any supporting information that the faculty member considers appropriate.  The faculty member will have at least one week to put these materials together.
  6. A Review Committee will be composed of three faculty members convened by the Associate Dean.
  7. The Committee will review the student's written request for grade review with the faculty member, examine such materials as it feels appropriate to the matter, and will consult with the faculty member involved regarding an appropriate disposition of the issue.
  8. Final disposition of the grade review will be made by the faculty member involved.

If there is no Associate Dean, the student should submit his/her request for grade review to the Chairman of the Curriculum Committee, likewise if there is a role conflict between the Associate Dean and the faculty member involved, the matter will be referred to the Chairman of the Curriculum Committee.

Independent Study Guidelines

Independent Study is designed to allow the student an opportunity to pursue academic interests that are currently unavailable in any academic course in The Fuqua School of Business, Duke University or other local universities. The operating assumption is that a student has a particular problem or project in mind before a semester begins, and that arrangements will be made with a faculty member as to the mechanisms for pursuing this interest.

  • Independent studies are intended to be projects designed and initiated by students. Independent studies are not designed to be faculty initiated projects.
  • A student is allowed a limit of 6 credits of independent study courses as a part of his/her Fuqua program. Students with compelling reasons for taking more than the 6-credit limit may petition the Curriculum Committee.
  • Independent studies may be for 1, 2 or 3 credits each, to be specified in the proposal (see below).
  • Only one 3 credit independent study may be taken in any one term.
  • Students may not be compensated for work performed as an independent study project. For Fuqua students on an F-1 visa, the work performed cannot be commensurate with work that would otherwise be compensated.
  • Students are expected to be registered and in residence at Duke while working on the independent study.

Applying for an Independent Study

  • Determine the content and focus of an independent study.
  • Contact faculty members in Fuqua to find a sponsor. Discuss the content and focus of study to determine the faculty member's willingness to sponsor it. Discuss whether there is sufficient "content" in the subject to warrant course credit, and agree to the scope and focus of the study.
  • Prepare a one-page description of the Independent Study, including the proposed course of study, any travel associated with the project, major books, articles or resources to be reviewed, term, number of credits etc. The more detailed and descriptive, the better. Specify what material will be used for grading and how the grade will be determined. Make sure to include signatures of both the faculty member and the student, the number of credits, and the term in which the independent study will take place.
  • Submit the Independent Study Proposal with the appropriate signatures to the Fuqua Registrars Office prior to the end of the first week of classes. Each proposal will be submitted to the Associate Dean for approval. Registration will be handled by the Fuqua Registrar rather than by the student using ACES WEB.

These steps are designed to ensure that the student, faculty member, and Fuqua's administrative offices have a common understanding of what the project will be, and how the student will be evaluated for academic credit.

Leave of Absence - All Programs

If a student is in good standing (both academically and financially), he or she may be granted a leave of up to one academic year. Students must petition for the leave and, to the extent possible, describe their plans for the period of the leave. The Associate Dean in charge of the student’s program must approve the request for the leave. Such leaves may be extended for up to one additional year by a second petition to the appropriate Associate Dean. Fuqua does not allow leaves of absence longer than two academic years. If a leave expires without the student re-entering the program, the student will be withdrawn from the program. Multiple leaves may be granted, but the total period of the leave cannot total more than two years.

Registration for Non-Fuqua Classes

Duke Courses


Any Fuqua student who wants to audit or register for a Duke course (not at Fuqua) must submit a Non-Fuqua Course Permission Form signed by the professor. Return the completed form to the Fuqua Registrar for approval. It will be sent to the University Registrar for data entry once it has been approved. Please keep in mind that Duke courses are set-up on the semester system, so be sure to check their academic calendar. Courses taken for credit must somehow contribute towards an MBA degree; therefore, they must be approved in advance. Please be aware that time conflicts are not permitted; you must consider your schedule for both terms within a semester. You may take up to 4 approved courses outside of Fuqua, 2 of which may be undergraduate. Note: Joint degree students are not eligible to take non-Fuqua courses toward their MBA requirements.

Inter-Institutional Courses


Fuqua students may also take classes at UNC, NC State, or NC Central under our inter-institutional registration agreement. For more information, see Inter-Institutional Registration on the Duke Registrar site.

Overloads

Students wanting to take more than three 3-credits classes in a given term will need to request an overload from the Fuqua Registrars. Overloads of regular Fuqua courses will be approved during the drop/add period at the beginning of each term. To request an overload, stop by the Fuqua Registrars' Office (S09Q/S09R) starting on the first day of the term. You cannot register for overloads on ACES WEB.

The following courses are exceptions to this rule. If you want to use these courses as an overload, a Fuqua Registrar will add the course to your schedule. You do not have to wait until the first day of classes to request these overloads. However, you must still process this with the Fuqua Registrars. ACES credit limits won't allow you to register for overloads yourself.

  • Working Language classes: Spanish, Mandarin, etc.
  • HLTHMGMT 716: Management of Health Systems and Policy (begins before term 3 starts)
  • MGMTCOM 573: Workshop in Managerial Improvisation

It is not necessary to request an overload for GATE courses (Global Academic Travel Experience). GATE courses will be added to your record by the Fuqua Registrars, typically after drop/add for the particular term has ended. You will not register yourself for GATE courses.

Waitlists

If you wish to register for a course that is full, you may choose to join the wait list. As long as you remain on a wait list the credits are not available for other courses: wait listed course credits count towards your credit limit.
If space becomes available and you are next in the queue, you will automatically be enrolled in the course, barring the reasons listed below. 

YOU WILL NOT ROLL IN OFF THE WAIT LIST IF: 

  • You have a hold on your record (i.e. bursar or immunization);
  • You are registered or wait-listed for a different section of the same course;
  • You have exceeded the credit limit for the term in which the course is wait listed (only three 3 credit course per term + an optional 2 credit MGMTCOM course);
    or
  • You are enrolled in a class that meets at the same time as the one for which you are wait listed (the system will read this as a "time conflict" error).

Note:  The fact that the system allows you to add yourself to a wait list does not guarantee that you will be enrolled should space become available.

Frequently Asked Questions about Wait lists

How will I know if I've gotten in off the wait list?
You will not be contacted if you roll in off the wait list.  You must periodically check your wait list and enrollment status in ACES Web.

How long should I remain on the wait list?
You may remain on the wait list as long as you want, but make sure you allow enough time to register for another course before drop/add ends for the particular term.  Most of the drop/add movement occurs just prior to the beginning of the term, so it is best to stay on the wait list for as long as you feel comfortable.

Should I email the faculty member to see if he or she will let me in off the wait list? 
Please do not contact the faculty member directly about your place on the wait list.  Faculty members may not always be aware of how long the wait lists are or your place in the queue.  Please let us negotiate with the faculty once drop/add has ended and the enrollment numbers stabilize.

 

Registration Dates

Fall 2014 Registration Dates


For returning Daytime MBA students (second years):

   Date  Time (EST)
 Book Bagging  Friday, July 11, 2014  12:01 am
 Priority Registration  Monday, July 14, 2014  12:00 noon
 Open Registration  Wednesday, July 16, 2014  12:00 noon

Experiential Course Credit Limit

Students can take up to 15 credits across all experiential courses (i.e., GATE, mentored study, Fuqua Client Consulting Practicums, Program for Entrepreneurs, invention to application, and independent studies).