To apply for the following positions: Please visit the "Jobs" tab on the Duke HR website at https://hr.duke.edu/careers/apply. The requisition numbers are provided in parentheses below. Also send an email to lrogers@duke.edu with your resume, cover letter and salary history attached. All jobs posted are located in Durham, North Carolina, unless otherwise indicated.

May 15, 2018

Staff Assistant, Level 7, (401403384)

Department: Admissions

The Admissions Office Staff Assistant greets office visitors, answers phone and email information requests, is knowledgeable of all academic programs offered at Fuqua, assists with the campus visit programming, and provides administrative support to all staff within the Office of Admissions. Working in an administrative team environment, the Staff Assistant reports to the Office Manager. Responsibilities include, but are not limited to greeting prospective students and other office visitors, answering main ACD telephone line; answering or routing general email inquiries; retrieving, opening, sorting and distributing the incoming mail; entering prospect data into databases; ensuring all new mail inquiries are logged; fulfillment of outgoing mail, including inquiry packets and FedEx shipments; maintaining office inventory: supplies, kitchen supplies, publications, gifts for alumni and prospective students, info session materials; maintaining staff information; taking and distributing notes at staff meetings; maintaining staff information; reserving conference room spaces; and assisting with campus visits and information session preparation. Candidates must be comfortable working in highly computerized environment including experience working with databases, spreadsheets, word processing, web-based applications and email. Excellent organizational skills and attention to detail required.  Strong communication skills required. Customer-focused manner is vital to this position. Admissions experience is a plus. Undergraduate degree highly desirable.  (PAID ON THE BIWEEKLY PAYROLL)

Accounting Specialist, Level 08, (401423550)

Department: Finance

The Accounting Specialist works as part of a team of accounting professionals to perform a variety of complex accounting tasks involved in maintaining financial records, reviewing and approving corporate card transactions and student reimbursements, monitoring, verifying and reconciling accounts. The Accounting Specialist works with faculty, staff and students to assist them in understanding accounting and procurement policies and procedures as well as serves as the liaison with Employee Travel & Reimbursement.  This position reports to the Assistant Director of Finance. This work generally requires 2 years of experience in an accounting setting to become familiar with the accepted accounting practices involved in maintaining more complex financial records, and reconciling accounting information. Two years of post-secondary education is preferred. Duke accounting experience is a plus. Proficiency with Microsoft Office is essential. Strong written and oral communication skills are required. Commitment to providing a high level of customer service and demonstrating a patient demeanor to all constituencies – faculty, staff and students required. Applicants must demonstrate successful project management experience, including meeting numerous deadlines and objectives and managing multiple concurrent projects. Strong work ethic in a fast-paced, results-oriented team environment is required.  (PAID ON THE BIWEEKLY PAYROLL)

Operations Coordinator, Level 08, (401390351)

Department: Admissions

The Operations Coordinator manages communication and processing for all post-decision groups (admitted students, waitlisted students, and denied applicants).  S/he spearheads the check for completeness effort for application deadlines, process applications, and act as a liaison to other departments within Duke. This position reports to the Operations Team Liaison & Interview Coordinator. An undergraduate degree is highly desirable. Candidates must be very comfortable in a highly computerized environment, including databases, spreadsheets, word processing, web-based applications, and email. Successful candidates will have exceptional organizational skills and attention to detail as well as strong communication, interpersonal and team skills. Strong customer service skills required. (PAID ON THE BIWEEKLY PAYROLL)

Project Coordinator (Staff Assistant), Level 08, (401403769)

Department: Career Management Center (CMC)

The Project Coordinator (Staff Assistant) for MBA Career Services is an integral position within the Career Management Center (CMC) team. S/he works closely with the departments’ leadership to realize their respective goals. In this capacity, s/he provides important event planning, project support, and other assistance in delivering a comprehensive program of workshops, counseling, recruiting, and other services that prepare Daytime MBA students succeed in the job market. The Project Coordinator is regularly required to resolve diverse and advanced problems independently, to manage complex logistics for a variety of stakeholders, and to effectively complete assigned projects. The MBA Project Coordinator reports to the Operations Manager and works closely with the whole CMC team. Undergraduate degree strongly preferred with three or more years’ administrative/project experience. This position requires excellent organizational skills, high attention to detail and follow-through. Strong communication skills, both verbal and written as well as interpersonal skills and proficiency in business communication are required. The successful candidate will demonstrate excellent time management and judgement along with the ability to work independently with minimal supervision. Ability to plan, manage, and coordinate activities and events of varying size, scope, and complexity is required. Excellent customer service is a must. Sharp stakeholder focus required. Ability to multi-task and prioritize activities according to importance and urgency, often requiring flexibility to adapt to changes driven by either staff or student needs. Proficiency in MS Office suite programs, specifically Excel, Word and PowerPoint; capacity to learn and apply CMC-specific technologies. (PAID ON THE BIWEEKLY PAYROLL)

Staff Specialist, Level 8, (401412090)

Department: Dean's Office

The Staff Specialist will perform administrative duties of a confidential and technical nature in support of the Dean’s Office at the Fuqua School of Business.  This individual will support the efforts of the Administrative Coordinator to the Dean and report to this individual. The Staff Specialist will be given a variety of clerical and routine administrative tasks which requires close attention to detail and excellent organizational skills. This individual serves as host/hostess for visitors to the Dean’s office so a warm, professional and helpful demeanor is required at all times. Additionally, this position will serve as liaison between vendors who supply the Dean’s Suite including the stocking of the copy room, kitchen and Boardroom. Must be able to multi-task efficiently, comprehend and retain tasks assigned and work effectively as an integral team member. Must be able to multi-task in a fast-paced and sometimes stressful environment. Undergraduate degree and 3 years of related administrative experience strongly preferred. Comfort working in a highly computerized environment including proficiency with Microsoft Office suite required. Working knowledge of SAP preferred. Excellent interpersonal skills and proficiency in business communication, both written and oral required for this position. High level writing and editing skills required. Excellent organizational skills and impeccable attention to detail and follow-through is a must for this position. Ability to multi-task and prioritize activities according to importance and urgency, requiring flexibility to adapt to changes driven by faculty or student needs. Excellent professional service skills plus enthusiasm, friendliness, resourcefulness and ability to be proactive are required. (PAID ON THE BIWEEKLY PAYROLL)

Staff Specialist, Level 09, (401422722)

Department: Executive MBA Programs (EMBA)

  The Staff Specialist performs responsible administrative duties of a complex and confidential nature in support of Executive MBA Programs to relieve supervisor of varied financial processing, clerical and administrative responsibilities and to maintain efficiency in organizational operations. This position assists in the preparation of complex and diversified departmental or divisional budgets, making recommendations and projections based on knowledge of program activities and departmental operations; and informs staff members of financial status of various projects. Additionally, this position composes letters and statements independently requiring interpretation and application of departmental policies, procedures, rules and regulations; determines which correspondence to respond to or which to bring to the supervisor’s attention based on content of communication and broad knowledge of departmental programs and activities. Review reports; check and compare with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor. This position reports to the Associate Director, EMBA Programs. This position requires reliability, ability to adapt to changing workflows and business needs, capacity to manage multiple responsibilities simultaneously, working in a confidential setting - exercising discretion, self-driven and able to work independently, meeting deadlines while also able to work effectively with a team. Careful attention to detail required while being able to understand and appreciate the larger purpose and scope of a complex department. Comfortable with understanding various contracts and working with international currencies and vendors. The successful candidate for this position would have exceptional analytical, organizational, and communication skills. Experience in Microsoft Excel and reporting software programs, particularly SAP is preferred.  (PAID ON THE BIWEEKLY PAYROLL)

Sector Manager, Level 10, (401399549)

Department: Career Management Center (CMC)

The Sector Manager partners with the Sector Directors in the Career Management Center to plan and facilitate engagement opportunities between employers and students within assigned industry sectors. Responsibilities include maintaining day-to-day company relationships and supporting new business development. He/she also may advise both sets of stakeholders on recruiting and industry trends of the sector. This position is an integral part of Fuqua’s Career Management Center (CMC) and reports to the Director of Employer Engagement and Operations. Bachelor’s degree required with three years of professional work experience, preferably in career services, recruiting, or customer service. Candidates must demonstrate the ability to interact effectively and build relationships with a range of constituents including graduate students, business leaders, employers, alumni, faculty, and staff at all levels. The successful candidate will be a self-starter willing to take initiative, think outside of the box, seek guidance when needed, and see projects through to completion independently. Candidates must be flexible, adaptable, and comfortable with uncertainty and operating in an entrepreneurial environment. Successful candidates will have a positive attitude, be a creative thinker and problem solver. Willingness to work flexible hours, including nights and weekends is required. This position requires excellent written, oral and verbal communication skills. Candidates must be very comfortable learning and using technology tools including database management, Internet research, Excel, e-mail and other tools. Demonstrated comfort with a fast-paced environment and ability to adapt to immediate changes driven by various constituent needs.  (PAID ON THE MONTHLY PAYROLL)

Assistant Director, Health Sector Management, Level 11, (401420610)

Department: Health Sector Management (HSM)

The Assistant Director is the main point of contact for all Executive MBA (EMBA) HSM related activities and initiatives, and is responsible for providing operational oversight for the EMBA HSM program. This individual works closely with a variety of HSM stakeholders including faculty and numerous groups across Fuqua and beyond. Success of the program is dependent upon the Assistant Director’s ability to successfully develop and execute strategies focused on enhanced recruitment of EMBA HSM students; marketing and branding the HSM program; and monitoring/tracking program metrics for continuous process/strategy improvement as EMBA programs are optimized. The Assistant Director reports to the Director, Health Sector Management Program and functions alongside another Assistant Director. Master’s degree with minimum of 3 years applicable experience preferred but Bachelor’s degree in a related field along with a minimum of 3-5 years applicable experience may be substituted. Experience in an academic environment is preferred along with experience working with seasoned professionals, especially those in the medical field. Strong leadership and management skills are essential to this position. Refined communication skills plus excellent writing and editing skills required. Applicants must demonstrate a strong work ethic in a fast-paced, results-oriented team environment. Creativity, adaptability, and diplomatic skills needed. Must be proficient with all Microsoft Office products with a willingness and ability to master proprietary database and calendaring tools. (PAID ON THE MONTHLY PAYROLL)

Assistant Director, MQM Online Programs, Level 11, (401423101)

Department: Admissions

The  Assistant Director, MQM Online Programs participates in a team effort to market, recruit, select and yield students for Duke University’s online MQM programs. Additionally this position provides administrative management and coordination for admissions functions, reporting to the Director of Admissions. The Assistant Director assists with recruitment, selection and yield efforts of other Fuqua programs as needed. Bachelor degree required. Admissions, counseling, marketing, or corporate recruiting experience highly desirable. Must be willing to travel domestically and internationally for recruiting purposes. Demonstrated ability to manage multiple responsibilities simultaneously in a fast-paced environment. Must be very comfortable in a highly computerized environment, including database management, electronic bulletin boards and e-mail.  Excel and PowerPoint skills are desired. Strong communication, consultative selling, interpersonal and team skills are essential. (PAID ON THE MONTHLY PAYROLL)

Associate Director of Admissions, Level 12 (401403845)

Department: Admissions

The Associate Director of Admissions participates in a team effort to market, recruit and select students for The Duke MBA Daytime, MMS, MQM, and Executive MBA Programs. This position provides administrative management and coordination for admissions functions and reports to the Director of Admissions. The Associate Director leads team efforts in the development of the candidate recruitment plan and is responsible for supervising two staff. Undergraduate degree required, however Graduate degree in higher education, business administration, or related field preferred. Two or more years admissions, counseling, marketing, or corporate recruiting experience highly desirable. Strong written and verbal communication and presentation skills are required. The successful candidate will possess the ability to manage multiple responsibilities simultaneously in a fast-paced environment; be very comfortable in a highly computerized environment, including database management, electronic bulletin boards and e-mail, plus demonstrate strong communication, interpersonal and team skills. (PAID ON THE MONTHLY PAYROLL)

Associate Director of Data Analytics, Level 12, (401398199)

Department: Admissions

The Associate Director of Data Analytics leads the development and management of Data Analysis and Reporting across all programs within Admissions. Works closely with the Associate Dean, Assistant Deans and Sr. Associate Director of Systems and Operations to analyze and provide in-depth analysis to facilitate the development and evaluation of admissions operations, recruitment and admissions. The position manages two data reporting managers and reports into the Assistant Dean of Admissions for Daytime/Domestic Strategy, Operations, Analytics and Communications. Bachelor’s Degree required. MBA or Master’s Equivalent in a STEM field preferred. A minimum of 3 years of work experience in business/data analysis, information technology, or operations management is required. Admissions/Enrollment or Higher Ed experience highly valued. Deep experience with database management preferred. Experience using PeopleSoft, ImageNow, ApplyYourself, SLATE or a similar CRM tool preferred. Extensive experience querying and analyzing data using statistical software packages, Microsoft Office, in particular Excel, SAS, SPSS, STATS or Access. Strong project management, written communication, interpersonal and team skills are essential. Demonstrated ability to manage multiple responsibilities simultaneously in a fast-paced environment, to ask the right questions to conduct analysis and require little supervision and oversight. This position requires someone who takes initiative, is inquisitive, curious and is a creative thinker. Experience managing/supervising others. (PAID ON THE MONTHLY PAYROLL)

Front End Web Developer, Level 12, (401409356)

Department: Marketing

The Front End Developer will play an important role in the development of digital design and layout, user interface, and user experience to produce eye catching, polished and professional media that will be consumed on a multitude of devices. This team member will also be responsible for maintaining the current Drupal code base, testing functionality and suggesting and implementing process improvements for the delivery of web content. In addition, the team member will be involved with multiple different systems related to the prospective student experience, including customer relationship management tools and mass mailing software. The team member will work closely with internal and external, technical and non-technical partners to deliver memorable experiences within the school’s brand standards, and custom content that is easy to navigate. This position reports to the Director of Digital Strategy and Implementation. Bachelor’s degree required along with a minimum of 2 years’ applicable experience. We are seeking applicants who have a familiarity with at least one CMS system (Drupal preferred but not required) along with experience in HTML 5, CSS3, Sass, PHP, JavaScript/jQuery. Applicants must demonstrate a proven track record coordinating multiple projects with high attention to detail and prioritizing to meet deadlines. Strong verbal and written communications skills are vital to this position. The successful applicant will be someone who enjoys working in a team environment; is interested in being able to grow and evolve the responsibilities of the position and is willing to embrace the challenges of the position. (PAID ON THE MONTHLY PAYROLL)  

Sector Director for Technology, Level 13, (401396136)

Department: Career Management Center (CMC)

The Sector Director for Technology is a senior staff position in the Fuqua Career Management Center and reports to the Daytime Director for Career Management. The incumbent works closely with a variety of constituents to envision, build, and strengthen career support broadly within the Fuqua student population, and specifically within the Technology sector. The incumbent serves as the primary owner and strategist towards the dual objectives of student support and employer relationship development. To capitalize on the full value of the incumbent’s activities, the role requires proactive communication and significant collaboration within the entire CMC team and across student groups and populations; a variety of Fuqua departments; other areas of the Duke community; and corporate recruiters and alumni. Graduate degree strongly preferred, especially an MBA, Master of Counseling, or other relevant discipline. Minimum of 5 - 7 years of relevant professional experience, preferably in technology or recruiting/HR. Strong portfolio of communication skills, including presentation and advocacy, are essential to this position. Must demonstrate the ability to conceptualize and implement programs at both strategic and tactical levels and in alignment with broader departmental and institutional goals. Ability to diagnose and resolve complex problems and their implications within the parameters of Duke University and The Fuqua School’s core values, practices, and policies and to apply those parameters to meet the needs of multiple stakeholders. Sharp stakeholder focus, which include current and prospective employers, Fuqua students, alumni, and institutional partners within Fuqua and Duke. Periodic travel to attend relevant off-site events/conferences and meet with employers. (PAID ON THE MONTHLY PAYROLL)

Duke University prohibits discrimination and harassment, and provides equal employment opportunity without regard to race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity and expression, sex, age, or genetic information.  Duke is committed to recruiting, hiring, and promoting qualified minorities, women, individuals with disabilities, and veterans.