Non Regular Rank Review Process

Scope

This process will apply to all contracted non-regular rank teaching faculty including Adjunct Professors (all ranks), Instructors, Lecturers, and Visiting Professors (all ranks); non-teaching research faculty including Research Scientists, Postdoctoral Associates, and Associates in Research; and PhD Teaching Assistants (excluding graders).

Compliance:

"SACSOCS policies require evaluations across all faculty classifications (including adjunct, part time, and teaching assistants) and must 1: occur at least once every three years; b) occur prior to a contract renewal (if the contract length is less than three years); and c) be documented in writing. In addition, all research and scholarship positions in Job Family 27, such as Research Scientist, Research Associate,..…should be routinely evaluated." [1]

Process:

NRR Teaching Faculty:

The appropriate Programmatic Dean(s), or their delegate, will review non-regular rank teaching faculty (NRR) at the end of their contracted teaching or once every three years, whichever is shorter. Evaluations must be conducted before a new contract is issued.

The Programmatic Dean, or delegate, will complete and sign the attached NRR Review Form and send to the NRR Faculty (email is acceptable). If a face-to-face meeting is not required by either the reviewing Programmatic Dean or the NRR Faculty, as designated on the form, the NRR will return the signed form to the Programmatic Dean (email is acceptable). If a meeting is required, the Programmatic Dean will meet with the NRR faculty to discuss their Course Evaluations and any other relevant information regarding teaching. The details of the meeting will be documented on the NRR Review form and signed by both parties.

Faculty Personnel Services will maintain copies (paper and electronic) of the completed NRR Review form in the personnel file, or equivalent.  Faculty Personnel Services will enter the date the Programmatic Dean signed the form as the meeting date in the defined dFac “Faculty Evaluation Tracking” module. Note: the Evaluation Year chosen in the dFac module will be the year beginning the academic year being evaluated (e.g., 2022-2023 will be recorded under 2022).

Before the end of each academic year (no later than June) a dFac report will be generated to identify any faculty who require, but have not yet received, an evaluation.

Non-Teaching Research Faculty

Research Faculty who do not teach (e.g., Research Scientist, Postdoctoral Associate, Associate in Research) will be reviewed on an annual basis following the staff performance evaluation process.  Faculty Personnel Services will maintain copies of the evaluation information in the personnel file, or equivalent.

PhD Teaching Assistant

PhD students may serve as pre-term course instructors or teaching assistants. The Dean for Full-time Programs will conduct a review of the PhD student teaching contributions. Documentation of the reviews will be managed and maintained by the PhD Office Coordinator. Faculty Personnel Services will also maintain copies of the evaluation information in the personnel file, or equivalent.

Non-Regular Rank Review Process Form Example